1. Purpose of this Policy
In particular, this Policy explains:
We may collect your personal data in your capacity as a partner, donor, volunteer, applicant, participant in a research project, training course or event, subscriber to our marketing lists, supplier, or because you are a visitor to our website (www.commoncausefoundation.org) (the “Site”).
You provide your personal data to us on a voluntary basis. But without providing us with your personal data, you will be unable to (as appropriate) receive our regular update and events emails, access our training courses, make a donation or apply for employment with us.
2. About Us
CCF’s mission is to help build the foundations needed to shift cultures away from competition, inequality and oppression, and towards regeneration, equity and harmony, by celebrating and elevating the intrinsic values that underpin our care for one another and our living planet. We are a Company Limited by Guarantee with an asset lock, registered in England and Wales under registration number 09413020. Our registered office address is c/o Cohen Corkery, Chartered Certified Accountants, 30 Chertsey Road, Woking, Surrey, GU21 5AJ
3. How We Collect Your Personal Information
We may collect your personal information in the following ways:
(1) When you give it to us DIRECTLY
You may give us your personal data in various ways, including when you interact with us on social media, when you apply to participate in our training or events, when you opt-in to receive our update emails, when you apply for employment with us, when you apply to volunteer with us, when you contact us by phone, email or post, and/or when you donate money to us.
(2) When you give it to us INDIRECTLY
Your information may be shared with us by others including our strategic partners, business contacts, sponsors and supporters of our organisation and services. Your information may also be provided to us when you follow us or otherwise interact with us on or via Twitter, when you like and/or join our page on LinkedIn or interact with us on other social media platforms.
(3) When you give permission to OTHER ORGANISATIONS to share it or it is AVAILABLE PUBLICLY
We may combine information you provide to us with information available from external publicly available sources. We use this information to gain a better understanding of you and to improve our communications, network facilitation, training and fundraising activities.
(4) When you visit our WEBSITE
4. The Information We Collect and Process
We may process the following kinds of personal data:
Processing special categories of personal information
Applicable law recognises certain categories of personal information as sensitive and therefore requiring more protection. These categories include health information, ethnicity, trade union membership, religious beliefs, sexuality, and political opinions. We may collect this type of data in the following circumstances:
We only collect sensitive personal data if there is a clear reason for doing so and only when you have given explicit consent.
5. How and Why We Use Your Personal Data
We may use your personal information to:
Using our services
If you apply to participate in one of our training courses or events, then we will process your personal information in order to provide that service to you and to monitor the effectiveness and reach of our services as described above.
We may use your personal information to undertake research to gather further information about you from publicly accessible sources. This helps us gain a better understanding of your background, interests and preferences, in order to improve our communications and/or interactions with you, to help ensure they are targeted to be relevant and appropriate, and to provide information about trainings and other aspects of our work which we consider may be of interest to you.
Where you have provided appropriate consent, we may contact you by telephone and email, with targeted communications to let you know about our work and/or activities that we consider may be of particular interest, about the work of the company and to ask for donations or other support.
Using our Site
6. Lawful Basis for Processing your Personal Information
We are required to have one or more lawful grounds to process your personal information. We use your personal information on the following bases:
We will ask for your consent to use your information to send you electronic communications such as newsletters and marketing or fundraising emails, for targeted advertising and profiling and if you ever share sensitive personal information with us.
Most of our interactions with subscribers and website users are voluntary and not contractual. However, sometimes it will be necessary to process personal information so that we can enter contractual relationships with people. For example, if you apply for employment or to volunteer with us, or if you purchase something from us.
Sometimes we will be obliged to process your personal information due to legal obligations which are binding on us. We will only ever do so when strictly necessary.
Applicable law allows personal information to be collected and used if it is reasonably necessary for our legitimate activities (as long as its use is fair, balanced and does not unduly impact individuals’ rights). We will rely on this ground to process your personal data when it is not practical or appropriate to ask for consent.
When we use your personal information, we will consider if it is fair and balanced to do so and if it is within your reasonable expectations. We will balance your rights and our legitimate interests to ensure that we use your personal information in ways that are not unduly intrusive or unfair in other ways.
Where we have relied upon your consent as the ground for lawful processing, you are entitled to withdraw your consent at any time, and such withdrawal of consent will not undermine the lawfulness of processing based upon consent prior to the withdrawal.
When we have relied upon legitimate interests as the ground for lawful processing, you are entitled to object to our processing on this ground.
If you wish to exercise either of these rights, then please contact us as directed in Section 14 of this policy.
7. Children’s Data
Our services are not aimed at children and we do not knowingly process data of any person under the age of 16. If we come to discover, or have reason to believe, that you are 15 and under and we are holding your personal information, we will delete that information within a reasonable period and withhold our services accordingly.
8. Other Disclosures
9. Security of and Access to Your Personal Data
We want to ensure your data is safe and so have put in place appropriate and proportionate technical and organisational measures to prevent the loss, destruction, misuse, alteration, unauthorised disclosure of or access to your personal information.
Your information is only accessible by appropriately trained employees, contractors and volunteers of the Common Cause Foundation and we provide training on the protection of personal data.
10. Your Rights
Where we rely on your consent to use your personal information, you have the right to withdraw that consent at any time. This includes the right to ask us to stop using your personal information for direct marketing purposes or to be unsubscribed from our email list at any time. You also have the following rights:
To exercise any of the above rights, please contact us using the details in Section 14 below. Please note that some of these rights only apply in limited circumstances. For further information on your rights as a data subject, we suggest that you consult the guidance of the Commissioner’s Office (ICO): https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
Finally, you are further entitled to make a complaint to the ICO about us or the way we have processed your personal data. For further information on how to exercise this right, please see the guidance at https://ico.org.uk/your-data-matters/. The contact details of the ICo can be found here: https://ico.org.uk/global/contact-us/.
11. Data Retention
We keep your personal information only for as long as is necessary for our purposes. In considering how long to keep it, we will take into account its relevance to our business and our legal and regulatory obligations.
If (i) your personal information is no longer required in connection with such purposes, (ii) we are no longer lawfully entitled to process it or (iii) you validly exercise your right to erasure, we will remove it from our records at the relevant time.
In the event that you ask us to stop sending you direct marketing, fundraising or other electronic communications, we will keep your name on our internal suppression list to ensure that you are not contacted again.
12. Policy Amendments
13. Third Party Websites
14. Contacting Us
You may contact us with any privacy concerns – including to check the personal data we hold about you, update your information or exercise your rights as a data subject – by email at firstname.lastname@example.org